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Documents to be submitted for Sub Division / Stock

Eligibility

Trading in the equity shares of the company should be in Compulsory Demat (SEBI circular no. SMDRP/POLICY/CIR-16/99 dated June 14, 1999 and no. SMDRP/POLICY/CIR-18/2000 dated April 27, 2000)

Documents to be submitted prior to Corporate Action
 
Sr. Particulars Timeline
1 Intimation of the Record Date / Book Closure for the Sub Division / Stock Split of the equity shares of the company with particulars. A least 15 / 30 days in advance as applicable*

 

2 Certified true copy of the notice of Shareholders meeting for approval of the Sub Division / Stock Split of equity shares of the Company. At the time of intimation of Record Date / Book Closure
3 Certified true copy of the shareholders resolution for the Sub Division / Stock Split of equity shares of the Company with detail proceedings. At the time of intimation of Record Date / Book Closure
4 Details of issued and paid up equity share capital of the company pre & post Sub Division / Stock Split of equity shares of the Company. At the time of intimation of Record Date / Book Closure
5 Undertaking from the company that all the beneficiaries will be credited with the split / sub divided shares in their respective demat accounts within one day from record date fixed for sub-division / stock split At the time of intimation of Record Date / Book Closure
6 Intimation of activation of New ISIN Number along with Depositories’ confirmation of subdivided face value of the equity shares of the company to BSE At least three days prior to Record Date / Book Closure.


* Companies on whose stocks derivatives are available or whose stocks form part of an index on which derivatives are available at the time of fixing Book Closure/ Record Date, should give advance notice of at least thirty days while fixing Book Closure/ Record Date the company.

Documents to be submitted post Corporate Action
       
Sr. Particulars Timeline Suggestive Format
1 Credit confirmation from the Depositories regarding all the beneficiaries having been credited with the split / sub divided shares in their respective demat accounts. Within two days after the Record Date / Book Closure.

 

Copy of letter issued by Depositories

 

2 Specimen copies of Equity Shares Certificates Within seven days after the Record Date / Book Closure. N.A.
3 Certified true copy of the shareholders resolution for the Sub Division / Stock Split of equity shares of the Company with detail proceedings. At the time of intimation of Record Date / Book Closure Copy of letter issued by Depositories

 




Suggestive Format
1. Intimation of Record Date / Book Closure
Type of Securities Date(s) of Record Date / Book Closures Purpose Benefit / Entitlement to the Shareholders
       



2. Details of Issued and Paid up Capital
Sr. Particulars Pre Corporate Action Post Corporate Action
1 Number of Equity Shares

- Physical
- Demat
   
2 Capital (in Rs.)    
3 Distinctive Numbers    



3. Undertaking from the Companies (on Company?s Letterhead)

The Board of Directors of the Company has fixed a record date of DD/MM/YYYY for the purpose of sub-division / stock split of Rs. /- per share of the company into shares of Rs. /- each.

We hereby undertake that all the beneficiaries will be credited with the split / sub divided shares in their respective demat accounts within one day from record date fixed for sub-division / stock split i.e. DD/MM/YYYY.

Date:

Place:

Check List of Documents Required for Sub Division, Face Value Split & Scheme of Arrangement