31st July, 2018
NOTICE
Sub:
Strengthening the Guidelines and Raising Industry standards for RTAs, Issuer
Companies and Banker to an Issue - Clarification
To all
Listed Companies
Attention of such aforesaid listed companies are drawn to SEBI Circular
Ref. No. SEBI/HO/MIRSD/DOS3/CIR/P/2018/115 dated July 16, 2018
(copy
available at CSE web-site at www.cse-india.com and SEBI web-site
at www.sebi.com)
wherein
It is stated that “SEBI, vide circular No.
SEBI/HO/MIRSD/DOP1/CIR/P/2018/73 dated April 20, 2018, inter-alia, mandated
RTAs to send a letter under
Registered / Speed post seeking
PAN and bank details within 90
days of the said circular and two reminders thereof
after the gap of 30 days.”
In this regard SEBI has received several
representations to extend the timelines of first letter so as to bunch it up
with annual reports/notices of AGM. Further, clarifications have been sought to
send the reminders by way of modes other than Registered / Speed post, citing
huge cost involved and the efficacy of sending reminders by way of other modes;
especially in cases where first letter sent by Registered / Speed Post returned
undelivered.
Accordingly, to the aforementioned
circular, it is clarified that:
a.
The
timeline for sending the initial letter by Registered / Speed Post to physical
shareholders has been extended to September 30, 2018 to enable companies to
send the initial letter along with Annual Reports/notice of AGM.
b.
Subsequently,
two reminders may be sent by other modes including ordinary post / courier.
This is for information and necessary
action.
CS Chandrani Datta
Executive-Listing