31st July, 2018




Sub: Strengthening the Guidelines and Raising Industry standards for RTAs, Issuer Companies and Banker to an Issue - Clarification



To all Listed Companies


Attention of such aforesaid listed companies are drawn to SEBI Circular Ref. No. SEBI/HO/MIRSD/DOS3/CIR/P/2018/115 dated July 16, 2018 (copy available at CSE web-site at www.cse-india.com and SEBI web-site at www.sebi.com) wherein


It is stated that “SEBI, vide circular No. SEBI/HO/MIRSD/DOP1/CIR/P/2018/73 dated April 20, 2018, inter-alia, mandated RTAs to send a  letter  under  Registered / Speed  post  seeking  PAN  and  bank details within  90  days  of  the said circular and two reminders thereof after the gap of 30 days.”

In this regard SEBI has received several representations to extend the timelines of first letter so as to bunch it up with annual reports/notices of AGM. Further, clarifications have been sought to send the reminders by way of modes other than Registered / Speed post, citing huge cost involved and the efficacy of sending reminders by way of other modes; especially in cases where first letter sent by Registered / Speed Post returned undelivered. 

 Accordingly, to the aforementioned circular, it is clarified that:


a.    The timeline for sending the initial letter by Registered / Speed Post to physical shareholders has been extended to September 30, 2018 to enable companies to send the initial letter along with Annual Reports/notice of AGM.

b.    Subsequently, two reminders may be sent by other modes including ordinary post / courier.

This is for information and necessary action.




CS Chandrani Datta