N O T I C E
Dated : 26th
July, 2018
Trading Members are hereby informed that the Exchange
has received a Circular from SEBI Vide Ref. No. SEBI/HO/MIRSD/DOS3/CIR/P/2018/115, Dated July 16, 2018 regarding Strengthening
the Guidelines and Raising Industry standards for RTAs, Issuer Companies and
Banker to an Issue - Clarification. The contents of the said circular
are reproduced hereunder for information of trading members.
Quote
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CIRCULAR
SEBI/HO/MIRSD/DOS3/CIR/P/2018/115 July 16, 2018
To,
All
Registrars to an Issue and Share Transfer Agents registered with SEBI
All
Listed entities (Through Stock Exchanges)
All
Recognised Stock Exchanges
Dear
Sir / Madam,
Subject: Strengthening the
Guidelines and Raising Industry standards for RTAs, Issuer Companies and Banker
to an Issue - Clarification
1. SEBI, vide circular No. SEBI/HO/MIRSD/DOP1/CIR/P/2018/73 dated April 20, 2018,
inter-alia, mandated RTAs to send a letter under Registered / Speed post
seeking PAN and bank details within 90 days of the said circular and two
reminders thereof after the gap of 30 days.
2. In this regard SEBI
has received several representations to extend the timelines of first letter so
as to bunch it up with annual reports/notices of AGM. Further, clarifications
have been sought to send the reminders by way of modes other than Registered /
Speed post, citing huge cost involved and the efficacy of sending reminders by
way of other modes; especially in cases where first letter sent by Registered /
Speed Post returned undelivered.
3. Accordingly, in respect of para II (12)(ii) of Annexure to the aforementioned circular, it is
clarified that:
a.
The
timeline for sending the initial letter by Registered / Speed Post to physical
shareholders has been extended to September 30, 2018 to enable companies to send
the initial letter along with Annual Reports/notice of AGM.
b. Subsequently, two
reminders may be sent by other modes including ordinary post /
courier.
Yours
faithfully,
Surabhi Gupta
Deputy General Manager
Tel. No: 022-26449315
Email id: surabhig@sebi.gov.in
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Trading Members are requested to take note of the
aforesaid guidelines of SEBI and act accordingly.
Dhiraj
Chakraboty
Deputy
General Manager