Documents to be submitted for Sub Division / Stock Split of Face Value of Equity
Shares
Eligibility
·
Trading in
the equity shares of the company should be in Compulsory Demat (SEBI circular no. SMDRP/POLICY/CIR-16/99 dated
June 14, 1999 and no. SMDRP/POLICY/CIR-18/2000 dated April 27, 2000)
Documents to be submitted prior to Corporate Action
Sr. |
Particulars |
Timeline |
1 |
Intimation of the Record Date / Book Closure
for the Sub Division / Stock Split of the equity shares of the company with particulars. |
A least 15 / 30 days in advance as applicable* |
2 |
Certified true copy of the notice of
Shareholders meeting for approval of the Sub
Division / Stock Split of equity shares of the Company. |
At the time of intimation of Record Date / Book
Closure |
3 |
Certified true copy
of the shareholders resolution for the Sub Division / Stock Split of equity shares of the
Company with detail proceedings. |
At the time of intimation of Record Date / Book
Closure |
4 |
Details of issued and
paid up equity share capital of the company pre & post Sub Division / Stock Split of
equity shares of the Company. |
At the time of intimation of Record Date / Book
Closure |
5 |
Undertaking from the company that all
the beneficiaries will be credited with the split / sub divided shares in their respective
demat accounts within one day from record date fixed for sub-division / stock split
|
At the time of intimation of Record Date / Book
Closure |
6 |
Intimation of activation of New ISIN Number
along with Depositories’ confirmation of subdivided face value of the equity shares
of the company to BSE |
At least three days prior to Record Date / Book
Closure. |
* Companies on whose stocks derivatives
are available or whose stocks form part of an index on which derivatives are available at
the time of fixing Book Closure/ Record Date, should give advance notice of at
least thirty days while fixing Book Closure/ Record Date the company.
Documents to be submitted post Corporate Action
Sr. |
Particulars |
Timeline |
Suggestive
Format |
1 |
Credit confirmation from the Depositories
regarding all
the beneficiaries having been credited with the split / sub divided shares in their
respective demat accounts. |
Within two days after the Record Date / Book
Closure. |
Copy of
letter issued by Depositories |
2 |
Specimen copies of Equity Shares Certificates |
Within seven days after the Record Date / Book
Closure. |
N.A. |
3 |
Certified true copies of amended Memorandum and
Articles of Association. |
Within seven days after the Record Date / Book
Closure. |
N.A. |
Suggestive Format
1. Intimation of Record Date / Book
Closure
Type of Securities |
Date(s) of Record Date / Book Closures |
Purpose |
Benefit /
Entitlement to the Shareholders |
|
|
|
|
2. Details of Issued and Paid up
Capital
Sr. |
Particulars |
Pre Corporate Action |
Post Corporate
Action |
1 |
Number of Equity Shares · Physical · Demat |
|
|
2 |
Face & Paid-up Value of each Equity Share |
|
|
3 |
Capital (in Rs.) |
|
|
4 |
Distinctive Numbers |
|
|
3. Undertaking from the Companies (on
Company’s Letterhead)
The
Board of Directors of the Company has fixed a record date of DD/MM/YYYY for the purpose of
sub-division / stock split of Rs. /- per
share of the company into shares of Rs. /- each.
We
hereby undertake that all the beneficiaries will be credited with the split / sub divided
shares in their respective demat accounts within one day from record date fixed for
sub-division / stock split i.e. DD/MM/YYYY.
Date:
Place: